Extract and organize relevant data efficiently from a diverse range of forms, such as vouchers, insurance papers, financial and legal documents, purchase orders and more as our data processing specialists can handle data from various sources to deliver the output in your preferred format.

Form processing is a prerequisite for businesses using a variety of formats — invoices, vouchers, survey forms, insurance papers, financial and legal documents, purchase orders, tax statements, etc. Damco assists businesses with easy retrieval of information by providing a plethora of offerings including form processing services, document processing services, data management services, address management services, list building services, payroll processing services, data normalization, survey form data entry, and online forms processing services. Our structured form and document processing services are intended to help organizations achieve excellence and operational efficiencies.

Having multi-dimensional perspectives, robust infrastructure, streamlined workflows, and an accredited pool of professionals, we assure excellence in every document processing management endeavor. We cater to a wide variety of industry verticals including banks and financial institutions, healthcare providers, government agencies, educational institutions, tour and travel agencies, insurance companies, retailers, and various others. Our professionals efficiently extract the required information from number of forms and organize it in an editable format that facilitates easy storage and access to data whenever required. Outsource forms processing services to us and get assured superior-quality results.

Transform physical documents into your desired digital formats effortlessly with Damco’s document digitization services. Leveraging a robust document management infrastructure and state-of-the-art technology, we gather and categorize relevant documents, scan and convert them into digital formats, and meticulously index and arrange them as needed, facilitating swift data retrieval, enhanced data security and simplified data updates.

Preserve the business-critical data and make it easily retrievable with our scanning and indexing services as our experts accurately capture volumes of paper records and data through high-quality document scanners and extract information from existing databases by using methodologies like barcodes and optical character recognition (OCR) and subsequent indexing of the scanned data.

Get high-quality and cost-effective documents for improved content accessibility as we incorporate a blend of manual workflows and automated tagging tools to render huge volumes of documents with zero data loss and complete information confidentiality. Storage and Retrieval of the data through Document Management Systems

A DMS is a software application will help the organization to store and manage various types of documents through its entire life-cycle.

The major components of DMS may include the following:

1. Metadata: The DMS must should store metadata for the documents which will allow to search the documents when required. Metadata includes automatic text extraction from the documents (Full-Text Search). Metadata is useful in identifying the documents and also helps in searching the documents when required.
2. Capture: DMS will have components for capturing the documents e.g. scanning the physical documents / OCR for getting the documents from the physical records.
3. Storage: Storage of the electronic documents is a fundamental component of the DMS. Storage also includes management of the documents in folders, classification and migration from one storage media to another.
4. Search and Retrieval: DMS will allow you to search and retrieve the required documents easily and quickly.
5. Security: The DMS should have strong security components that ensure that the documents are served on a need-to-know basis and that they do not fall in wrong hands. DMS will also be explored to provide end-to-end Encryption of the documents such that the documents can be accessed using only authorized DMS interfaces and rights as assigned.
6. Workflow: Workflow modules provide complex functionality to design and implement business processes in the organization. DMS will have a built-in workflow module or provide integration with third party workflow systems. This will be helpful while implementing a digitized workflow solution.
7. Collaboration: A DMS will be able to provide inherent collaboration functionalities such that various users can work in teams on the documents. Collaboration allows inputs form various users on the document and the DMS records and maintains the various inputs of each individual. These inputs can be stored as document history in the DMS.
8. Versioning: Document versions are maintained by the DMS. Versioning should be maintained by allowing check-in/check-out feature, so that cross updates are avoided. Versioning helps by allowing users to reference older versions whenever required.
9. Specialized Flows and Alerting: DMS to have flow specially designed for capturing the complete legal documentations with its versions, comment insertion on the documents and alerting for contract renewals, dates for hearing at courts.

Optical Character Recognition (OCR) to be used for processing which creates a digital version of a printed, typed, or handwritten document. OCR software uses a variety of technologies to “read” process the information contained in each image file. It’s a multi-step process that involves:

• Image acquisition, where a physical document is scanned into a digital image file
• Pre-processing, which trains the OCR system to recognized characters in image files
• Segmentation, which breaks the digital image into smaller logical parts for easier processing
• Feature extraction, which involves identifying and extracting text characters in the image, typically by identifying contrasting light and dark areas.
• Classification, which identifies specific characters using pattern-recognition and feature-detection techniques

Post-processing, which cleans up the final data by reducing noise and other errors

Contract Management is designed to save time and money and improve accuracy and searchability by simplifying, automating, and digitizing all aspects of the contract lifecycle. All contract documents must be part of the system, whether created on paper or digitally. The information within the contract is important, not the document itself.

OCR technology ensures that all contractual information, no matter how the contract was created, is available in a structured and easily accessible digital format. Here are some of the primary benefits your organization can realize by incorporating OCR for Contract Management into your process.

1. A physical document is scanned into a digital image file, typically in PDF format.
2. The digital file is analyzed by OCR software.
3. The OCR software identifies the text from the scanned document and saves it to indexed digital storage.
4. Contract management software can also use data extraction and NLP technology to extract that information and auto populate it in a contract record.
5. The digital data captured by OCR software can then be securely stored, indexed, and quickly and easily searched.

Contract lifecycle management (CLM) software automates the entire contract process, from request to execution to renewal.

With all contractual data stored digitally in a central data contract repository, that data can be secured against unauthorized access. User access rules such as permission and authentication settings restrict access only to authorized parties and readily available cybersecurity tools guard against data breaches and cyberattacks. Plus, you don’t have to worry about fire, flood, or other physical calamities; all your digital data is regularly backed up for added protection.

By digitizing key contractual information that data can then be put into a contract management system that automates notification of upcoming deliverables.

Consulting paradigm for continuous process improvement to refine business processes continuously.